Introduction
The Benelux General Secretariat complies with the GDPR and other data protection regulations. This policy describes how your personal data is processed and what rights you may exercise.
Who is responsible for processing your data?
The Benelux General Secretariat is responsible for processing your personal data.
Benelux General Secretariat
ECB Number : 0923971520
Address: Rue de la Régence 39, 1000 Brussels
You can contact the Data Protection Officer (DPO) if you have any general questions about how we process your data at dpo@benelux.int.
What data do we collect and for what purposes?
We process your personal data, i.e. data that identifies you directly or that can be traced back to you.
We collect the following personal data from you:
- Identification data and personal characteristics (surname, first name, title, gender, organisation, language, etc.)
- Electronic identification data (IP addresses, cookies)
- Contact details (address, e-mail address)
- Photos and video images
Your data will be collected for the following purposes, on the basis of your consent:
- Sending a newsletter and brochures by e-mail;
- Communication (e.g. answering a question by an expert) in response to a query or other interaction via the website;
- Organisation and management of events;
- Internal and/or external publication of photos or video images for advertising purposes via various social networks, among others.
We use our legitimate interest to send newsletters or other communications to our existing contacts.
Who is this data intended for?
Your personal data is intended exclusively for the Benelux General Secretariat and solely for the purposes of our communication.
Where do we store your data and for how long?
Your data is stored in secure datacenter in Belgium and the Netherlands.
We apply the principle of data minimisation and therefore only process what is necessary to achieve the intended purpose. Depending on the category of data, it will be kept for 1 or 5 years, after which it will be destroyed or made anonymous.
What are your rights and how can you exercise them?
You have a number of privacy rights. You can ask us what personal data we process about you. If this data is incorrect, you can ask us to correct it.
If we process your personal data on the basis of your consent, you have the right to withdraw that consent at any time. The withdrawal of your consent does not affect the lawfulness of the processing based on the consent prior to its withdrawal.
In certain cases, you may request that your data be deleted, transferred or that the processing of your data be restricted. You may also object to the processing of your data.
You can contact our Data Protection Officer at dpo@benelux.int.
Finally, you can lodge a complaint with the Data Protection Authority at the following address:
https://www.autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte
General information
We have the right to modify and update this policy. We will always notify changes and modifications via the website.
Version
13 January 2023
